Policies and Pricing
Click here to view our Venues and Equipment
RESERVATIONS
To inquire about availability, please email [email protected]. SAMFA holds dates on a first come, first serve basis. A hold is not a reservation. Availability for rentals is venue specific. Please refer to rental hours for the venue of your interest. SAMFA is closed to the public on Mondays but remains available for private Events.
A reservation is in place when the Rental Agreement has been signed and the 50% deposit is paid. If SAMFA receives a request for the same date, you will be notified and you will have two days to sign the contract and pay the deposit to turn your hold into a reservation. On the third day the venue will be released from the hold.
The 50% balance is due 30 days prior to the Event date. The Museum accepts payments by checks made payable to SAMFA and all major credit cards.
Up to 30 days prior to the contracted date of the Event, client may reschedule a rental date, if an available date is suitable. A contract amendment must be signed, and a $200.00 rescheduling fee paid.
Rental deposits are refundable if cancellations are made 90 days or more prior to the Event. SAMFA will not refund deposits, or any payments made within 90 days of the Event contracted date.
The Museum offers a 10% discount on venue rentals to its Patron Plus or higher members. A 10% discount on rental rates is available on Events taking place Sunday through Thursday for nonprofit organizations, veterans, active military, schools, and Museum partner organizations. Renters are required to identify themselves as members of a discounted category at the time of making the reservation and deposit payment. Purchase of a required membership level may take place at the time of making the reservation. Discounts will not be applied retroactively.
Reduced rental rates are available for organizations who rent on a weekly, bi-weekly, or monthly basis and pay annually in advance.
A Pricing list may be requested from the Museum.
Click here to download the SAMFA Facilities Use Agreement and Guidelines
Exhibition Galleries
Access to the exhibition galleries is not included with a venue rental. Please see Gallery Rentals
Exhibit access is not included with rental spaces but can be added on for an additional cost. Please note that food and beverage are not permitted in the exhibits for artifact preservation purposes.
Setup Times
Standard access to the Museum’s main building for all vendors and clients is at 10:00 am for full-day rentals and at 3:00 pm for evening half-day rentals on the day of the Event. Vendors and clients are asked to be aware Museum visitors may be in the building until the Museum closes to the public at 4:00 pm. Rentals of the Museum Central Lobby and Galleries begin after the Museum closes to the public.
Early load in may be requested for an additional cost. Approval of early load in is at the discretion of SAMFA’s director.
SAMFA does not accept deliveries in advance of load in or store items overnight after an Event.
Services Provided
SAMFA has an onsite Event coordinator to assist renters and vendors with building access, overseeing Event set up and break down, and a Museum staff member is present throughout the Event.
SAMFA does not provide full Event planning services.
SAMFA does not provide photography services.
SAMFA venue rentals do not include catering, equipment rentals, liability insurance, audio and visual services, decor, entertainment, or outside vendors.
A limited number of tables are chairs are available for use. Beyond what the Museum has, other equipment rental is the responsibility of the renter.
Insurance
All clients are required to provide a certificate of General Liability insurance in the amount of one million dollars, with the San Angelo Museum of Fine Arts named as additional insured, at least 30 days prior to the Event. SAMFA does not provide liability insurance or damage and loss insurance for artworks in the rented exhibition galleries. Host Liquor Liability insurance is required for parties serving alcohol at their Events. (See Use Guidelines for details.)
Vendors
There are no restrictions on vendor services and our team is happy to provide you with names of vendors who have worked in the Museum before and delivered professional service to their clients. Please note that vendors must be approved by SAMFA Events Staff at least 2 weeks prior to the Event date. Renter is responsible for the vendors’ use of the facilities. Any damage or harm done to the Museum and its facilities, by a vendor, is the responsibility of the renter.
Alcohol
Alcohol sales are not permitted at any of SAMFA’s facilities. Event attendees are not permitted to bring outside alcohol into the premises. No BYO alcohol Events are permitted. SAMFA does not rent venues for alcohol-only Events.
All alcoholic beverage services must be handled by a licensed caterer/bartender/vendor. If alcohol is served on the premises, it must be done in a manner that is compliant with all city, state, and federal laws. Proof of licensed bartender service must be provided to SAMFA prior to the commencement of the Rental. The Museum’s list of preferred vendors includes information on catering, bar services and bartenders.
Renting entities are required to provide their own insurance coverage for Host Liquor Liability and show proof of this coverage in General Liability proof of insurance at least 30 days prior to the Event.
The Museum requires a uniformed SAPD officer for Events where alcohol will be available or served.
Photography
Personal photography is allowed in rental venues.
Personal photography is permitted in the galleries if the galleries are included as part of the rental. No flash photography is allowed in the Museum Galleries, except where noted by a posted sign.
No photoshoots are permitted in the Museum Exhibition Galleries. Photoshoots are permitted with a paid Event reservation. Photoshoots must be preapproved by SAMFA. Photoshoots must be prearranged to last up to one hour and must be done outside of the Museum’s regular operating hours. Available hours are 9:00 am to 10:00 am and from 4:00 pm to 6:00 pm Monday through Saturday depending on space availability. Photo shoots require an advance payment of a photoshoot $50 fee.
Any professional photography and other inquiries should be directed to SAMFA rental manager at [email protected].
Sales
Outside merchandise sales are not permitted at SAMFA rental venues. With prior approval, merchandise and books may be consigned in coordination with SAMFA’s gift store.
The gift store would be happy to sell books ahead and after a rental for a book presentation, reading or signing.
Art sales may be conducted as part of a rental for an exhibition at the satellite gallery spaces. Art sales have a 70/30 % profit share agreement favoring the artist.
Parking
The Museum has free on-site open parking. Parking is subject to availability and capacity.
SAMFA dos does not provide parking valet services. SAMFA must be informed at least 30 days before the Event if valet services will be contracted. Valet services may start half an hour prior to the start of the Event and must finish at the end of the Event. SAMFA does not provide parking signage or cones.
Lost and Found
Lost or forgotten items can be picked up during regular visiting hours. Items left over 30 days are considered abandoned.